Invitation for Negotiated Procurement ­ Two Failed Competitive Public Bidding PCW ICT Network Infractructure Upgrading and Construction of ICT Server Room Project

PhilGEPS Reference: 


Area of Delivery: 

  • Metro Manila

Bid Duration: 

2017-05-12 00:00 to 2017-05-15 17:00

Bid Status: 


Procurement Mode: 

Negotiated Procurement - Two Failed Biddings (Sec. 53.1)

Bid Classification: 

  • Goods

Bid Category: 

  • Information Technology


PHP 6,650,000.00

Delivery Period: 

150 Day/s


1.     In view of the two (2) failed public biddings held last March 24 and May 5, 2017, the Philippine Commission on Women (PCW), through its Bids and Awards Committee (BAC),  invites PhilGEPS registered  interested suppliers to participate in the negotiation for the procurement of the PCW ICT Network Infrastructure Upgrading and Construction of ICT Server Room Project, in accordance with Section 53.1 of the revised Implementing Rules and Regulations of the Republic Act 9184, otherwise known as the “Government Procurement Reform Act”.

The Approved Budget for the Contract (ABC) is  Six  Million Six Hundred Fifty Thousand Pesos (Php 6,650,000.00).

For more details of this project, please refer to the Section VI. Schedule of Requirements (Annex A), Section VII. Technical Specifications (Annex B) and Terms of Reference (Annex C).

2.     The schedule of procurement activities are as follows:


Date and Time

Posting  and availability of the Request for Proposals

May 11 to 15, 2017

Negotiation Conference

May 16, 2017 at 10:00 a.m.

Issuance of Amendments / Clarifications / Addendum

May 22, 2017

Deadline for Submission of Bids

May 26, 2017, 1:00 p.m.

Opening of Bids

May 26, 2017, 1:30 p.m.


The Eligibility and Technical Documents will be composed of the following:

               i.         PhilGEPS Certificate of Registration and Membership;

              ii.         Registration Certification from SEC or DTI or CDA. Include information from the registration which specifies the nature of the business of the procurement, e.g., Articles of Incorporation;

            iii.         Current Mayor’s Permit issued by the city or municipality where the   principal place of business of the prospective supplier is located.

For expired Mayor’s/Business Permits, the official receipt as proof that the supplier has applied for renewal will be accepted, provided, that the renewed permit will be required as a post-qualification requirement;

             iv.         Valid and Current Tax Clearance Certificate per EO 398, s. 2005, as finally reviewed and approved by the BIR;

              v.         The statement of all ongoing government and private contracts, including the contracts awarded but not yet started, if any, whether similar or not similar in nature and complexity to the contract to be bid (Annex E);

             vi.         The statement of single largest/at least two completed contracts similar to the contracts to be bid within the last five (5) years (Annex F);

           vii.         NFCC Computation (Annex G);

          viii.         Current Audited Financial Statement stamped “received” by the BIR or its duly accredited and authorized institutions;

             ix.         Joint Venture Agreement, if applicable (Annex H);

              x.         Technical Bid Proposal Compliance Form with brochures and complete specifications of the products being offered and the proposed layouts of the server room and ICT room (Annex L);

             xi.         Updated and valid accreditation from the Philippine Contractors Accreditation Board (PCAB) with at least a Category B for Communication Facilities or Data Center Expert certification issued by  EPI or any equivalent certification;

           xii.         Site Survey Certification issued by the PCW ICT Unit;

          xiii.         List of the contractor’s team composition including subcontracted personnel (Project Manager, Technical Personnel, Foremen, etc.) to  be assigned to the contract to be bid, including complete qualifications, experience data, and certifications, if applicable;

          xiv.         Certified true copy of the valid and current Certificate of Distributorship/Dealership/Resellership or Professional Partnership;

            xv.         The bidder or its partner training institution’s Microsoft Certification as Learning Partner; and

          xvi.         Omnibus Sworn Statement (Annex I);

3.     The address for submission of eligibility, technical, and financial components of the bid is as follows:


PCW Bids and Awards Committee
c/o BAC Secretariat
Supply Office, Ground Floor, Annex Bldg.
1145 Jose P. Laurel St., San Miguel, Manila


                  Please refer to Annex K for the guidelines in the sealing and marking of bids for compliance.

4.     The PCW reserves the right to accept or reject any proposal, offer, and negotiation and/or to annul the procurement process, at any time prior to contract award, without thereby incurring any liability to the affected firms.


For further information, please refer to the following:


Philippine Commission on Women
>Supply Office, Ground Floor, Annex Bldg.
1145 Jose P. Laurel St., San Miguel, Manila
Tel. No.  735-4764
Fax No. 736-4449 Email Address: cc:


Chairperson-Bids and Awards Committee