Administrative Assistant V

Date Posted: 

Thursday, June 8, 2017 to Monday, June 19, 2017

Deadline: 

Monday, June 19, 2017

No. of personnel needed: 

One(1)

Division/Section/Unit: 

Board Staff Office

Job Summary: 

Under the general supervision of the Chairperson, Executive Director and Board of Commissioners, the Administrative Assistant shall perform a variety of general administration, operational and support functions for the delivery of secretariat and support services to the board staff.

  1. Provides secretarial and logistical support to the Board Staff Office:
  • Answer and direct phone calls and relay information and/or refer callers to proper officer or staff;
  • Respond to emails, memos, letters for the board staff office;
  • Ensure the proper coordination and preparation of requirements for procurement of office supplies, venue and meals for meetings and other activities;
  • Handle travel arrangements, flight bookings and documentary requirements with regard to the local and international conferences/meetings of  the Chairperson and the Board of Commissioners;
  • Prepares and accomplish requests for payments and liquidations;
  • Routes documents to divisions/sections for appropriate actions;
  • Develop and maintain a systematic filing system for safekeeping and easy retrieval of documents;
  • Assists in the preparation of the regularly required reports;
  • Act as the point person for internal and external clients;
  • Schedule and coordinate activities, appointments and meetings of the Chairperson and the Board of Commissioners; and
  • Maintain a directory of partners and other contacts.
  1. Provides administrative and technical support to PCW Board:
  • Assists in the gathering and consolidation of inputs needed in the preparation of powerpoint presentations, messages and other write ups; and
  • Assists in the preparation of board kits.
  1. Performs such other related functions as may be required or when assigned.

Qualifications: 

Completion of two-year studies in College in any of the following Business Administration, Economics, Management, Computer Science, Office Administration, and other allied courses.);
Experience: Two (2) years of relevant experience;
Training: Eight (8) hours of relevant training; and
Career Service (Sub-Professional) First Level Eligibility.

Salary Grade: 

11

Salary: 

Php 19,620.00 + P2,000 Allowance

Item No.: 

NCRFWB-ADAS5-5-2007

Employment Status: 

Permanent

Attachment: