Hotel and Venue with Meals and Accommodations for the SCD Implementation Strategy Writeshop

PhilGEPS Reference: 

5454031

Area of Delivery: 

  • Metro Manila

Bid Duration: 

2018-06-29 09:30 to 2018-07-04 17:00

Bid Status: 

Active

Procurement Mode: 

Public Bidding

Bid Classification: 

  • Goods

Bid Category: 

  • Hotel and Lodging and Meeting Facilities

Budget: 

PHP 59,200.00

Delivery Period: 

3 Day/s

Description: 

Title of Seminar : Sectoral Coordination Division (SCD) Implementation Strategy Write Shop and Consultation with Sectoral Experts
Duration of the Seminar : July 25-27, 2018
Location : Quezon City
Expected No. of Participants (Pax) : 20 pax (maximum) July 25-27, 2018
Guaranteed No. of Pax : 10 pax
July 25-27 > 12 live-in
July 27 > 8 live-out
Type of Accommodation : Triple sharing (w/single beds)

1. Physical Arrangement:
- One (1) main function hall/conference room
- Can accommodate 20 pax on July 25-27, 2018
- Comfortable seating (one seat apart)
- U-shaped table setup
- Strong Wi-Fi access in all function rooms
- Sound system, minimum of 3 microphones, waived electricity charges
- Ample wall space and no pillars inside
- Philippine flag
- Ample receiving/sitting spaces outside the function hall/conference room
- Whiteboard/s with markers and erasers
- Pads and pencils
- Standby waiter and technicians to assist during the function
- Complimentary coffee table and unlimited coffee/tea/water during the event
- Lobby signage/s
- Parking spaces
- Standby generators to ensure there is no power disruption

2. Hotel Rooms:
- Can comfortably accommodate three (3) pax per room w/ three (3) separate beds
- Bottled water in room replenished daily
- Strong wifi access, both in function and hotel rooms
- Bath and comfort room with hot and cold water
- Television with cable connection
- Toiletries and bath towel

3. Food Requirement :
*NOTE: 2-main courses plus 1 vegetable dish, (no cream dory-fish), dessert/fresh fruits, (natural fruit juice) (preferably calamansi, buko, tanglad or pandan) rice, free flowing coffee and tea.

Approved Budget for the Contract (ABC): Daily rate must be broken down into accommodation, breakfast, AM Snacks, lunch, PM Snacks, and dinner in the quotation and contract.
DATE LIVE-IN (12pax) LIVE-OUT (8pax)
1st day
July 25, 2018 AM snack
Lunch buffet
PM snack
Dinner buffet
2nd day
July 26, 2018 Breakfast
AM snack
Lunch buffet
PM snack
Dinner buffet
3rd day
July 27, 2018 Breakfast
AM snack
Lunch buffet
PM snack AM snack
Lunch buffet
PM snack

4. Approved Budget for the Contract (ABC):
DATE LIVE-IN (12pax) LIVE-OUT (8pax) AMOUNT
July 25, 2018 Venue
Accommodation
AM snack
Lunch buffet
PM snack
Dinner buffet
Sub-Total 1,800/pax x 12 = 21,600.00 21,600.00
July 26, 2018 Venue
Accommodation
AM snack
Lunch buffet
PM snack
Dinner buffet
Sub-Total 1,800/pax x 12 = 21,600.00 21,600.00
July 27, 2018 Venue
AM snack
Lunch buffet
PM snack
Sub-Total 800/pax x 20 = 16,000.00 16,000.00
TOTAL: 59,200.00

5. Equipment/Other Supplies Requirement:
- Sound System (very good sound and speakers)
- Microphones  (3 units)
- Extension cords (pre-ready on tables and inside the function hall)
- 1 LCD projector (very good luminance and not faded)
- 1 screen projector (12x12ft)
- Wi-Fi ready
- Telephone line
- 1 rectangular table for the registration area and sufficient number of chairs
- Sign stands and signages
- Outlets for laptops and other gadgets