Consultation and Targeting Workshop

PhilGEPS Reference: 

5332832

Area of Delivery: 

  • Metro Manila

Bid Duration: 

2018-05-04 00:00 to 2018-05-07 17:00

Bid Status: 

Active

Procurement Mode: 

Negotiated Procurement-Small Value Procurement

Bid Classification: 

  • Goods

Bid Category: 

  • Hotel and Lodging and Meeting Facilities

Budget: 

PHP 222,000.00

Delivery Period: 

3 Day/s

Description: 

Title of Seminar : Consultation and Targeting Workshop
Duration of the Seminar (Live-in) : Check–in : May 22, 2 015 Check-out: May 24, 2018
Location : Manila, Quezon City
Expected No. of Participants (Pax) : 85 pax on May 22-24, 2018: 15 Pax Live-in: 70 Pax Live-out
Guaranteed No . of Pax : 5 Pax Live-in: 50 Pax Live-out
Type of Accommodation: _ single X twin and/or x triple

Physical Arrangement:
• One (1) main function hall/conference room
  - Can accommodate 85 pax on May 22-24, 20 18
  - Comfortable seating (one seat apart)
  - Round Tables
  - Ample wall space and no pillars inside
  - Philippine flag
  - Ample receiving/sitting spaces outside the function hall/conference room
  - Whiteboard/s with markers and erasers
  - Pads and pencils
  - Standby waiter and technicians to assist during the function
• Complimentary coffee table and unlimited coffee/tea/water during the event
• Lobby signage/s
• Parking spaces
• Standby generators to ensure there is no power disruption

Hotel Rooms:
• Can comfortably accommodate two (2) and/or three (3) pax per room in separate beds:
  - 5 pax check-in on May 21, 2018 check-out on May 23, 2018
  - 5 pax check-in on May 22, 2018 check-out on May 24, 2018
  - 5 pax check-in on May 23, 2018 check-out on May 25, 2018
• Bottled water in room replenished daily
• Strong wifi access, both in function and hotel rooms
• Bath and comfort room with hot and cold water
• Television with cable connection
• Toiletries and bath towel

Food Requirement :
Meals for 70 pax for 3 days (May 22-24, 2017) (Live-out)
May 22, 2018 – AM & PM snacks, lunch
May 23, 2018 – AM & PM snacks, lunch
May 24, 2018 – AM & PM snacks, lunch
Meals for 15 pax for 3 days (May 22-24, 2017) (Live-in)
May 22, 2018 – AM & PM snacks, lunch, dinner
May 23, 2018 – Breakfast, AM & PM snacks, lunch, dinner
May 24, 2018 – Breakfast, AM & PM snacks, lunch, dinner

Approved Budget for the Contract (ABC): Daily rate must be broken down into accommodation, breakfast, AM Snacks, lunch, PM Snacks, and dinner in the quotation and contract.
May 22-24, 2018 Budget
Meals and Venue for 70 p ax @ P800.00 per pax (AM&PM Snacks, Lunch) x 3 Days 168,000.00
Accommodation, Venue and Meals for 15 pax @ P1,800.00 per pax (AM&PM Snacks, Lunch, Dinner and Breakfast on the next day) x 2 days 54,000.00
Total
222,000.00

Equipment/Other Supplies requirement:
• Sound System (very good sound and speakers)
• Microphones – May 22-24, 2018 (8 units)
• Extension cords (pre-ready on tables and inside the function hall)
• LCD projector (very good luminance and not faded)
• Wi-Fi ready
• Projector screen
• Telephone line
• Tables – at least 2 for the registration area and sufficient number of chairs
• Sign stands and signages
• Round table
• Outlets for laptops and other gadgets

Facilities (preferred):
• Swimming pool
• Relaxation lounge

Attachments: