Rental Services of Photocopier Machines for PCW

PhilGEPS Reference: 


Area of Delivery: 

  • Metro Manila

Bid Duration: 

2018-03-06 00:00 to 2018-03-09 17:00

Bid Status: 


Procurement Mode: 

Negotiated Procurement-Small Value Procurement

Bid Classification: 

  • Goods

Bid Category: 

  • Lease and Rental of Property or Building


PHP 240,000.00

Delivery Period: 

7 Day/s


Project : Rental Services of Photocopier Machines for PCW
Project Site : Philippine Commission on Women, 1145 J.P. Laurel Street, San Miguel, 1005 Manila
Approved Budget : P 20,000.00 (monthly rental payment)
Period : One (1) Year (01 January 2018-31 December 2018)
Model/s : One (1) Brand New Units (Centralized Photocopying Services)

Basic Specifications:
- Digital copier with networking printing, color scanning and optional network fax
- Copy and print speed of at least 40 copies per minute
- Scan speed of at least 100 images per minute
- Print size as follows: A4, Letter size and Long size
- Standard memory capacity of at least 1GB
- Maximum duty cycle of at least 200,000 pa ges annually
- Maintenance kit of at least 60,000 copies
- Built-in gigabit-network
- USB memory printing and scanning

Terms and Conditions:
1. Rental Service charges are computed from the date of installation of the machine as evidenced by the Delivery Receipt Form signed by the user upon installation;
2. The Contractor shall conduct a monthly inspectio n of the machine/s counter to reconcile with the meter reading;
3. Meter reading shall be done by the Contractor every end of the month for billing purposes;
4. Unit copy charge is based on the number of net copies reported monthly less 2% allowance for spoilage;
5. The Philippine Commission on Women obligates and binds itself to pay the Contractor minimum copy volume requirement of 5,000 copies per month;
6. Contract shall be for one (1) year – 01 January 2018 to 31 December 2018;
7. The Contractor shall inspect and, if necessary, make adjustments as required to keep the machines in good working order;
8. The Contractor shall provide competent technician within the day upon receipt of request for repair/assistance from the PCW;
9. Replacement parts for the photocopiers shall be supplied and repairs shall be effected by the Owner without additional charges;
10. Servicing shall be done during the regular working days and hours (Monday to Friday, 08:00am to 05:00 pm, excluding Saturday, Sunday and Holidays); and
11. The Contractor shall train the assigned personnel of the PCW or any of its representatives in handling the machines/s free of charge.

For more information, please see the attached file.